Employers must furnish the Form W-2 to employees by January 31, 2015. Employers meet the requirement to “furnish” the W-2 to employees if the form is properly addressed and mailed on or before the due date.
Employers may submit requests for extensions of time to the Internal Revenue Service (IRS). For more information on furnishing and filing W-2 forms, see these General Instructions from the IRS.
Don’t forget: California employers who provide unemployment insurance must notify all employees that they may be eligible for the federal Earned Income Tax Credit (EITC). This must be done one week before or after, or at the same time, the employer provides an annual wage summary, including but not limited to a Form W-2 or a Form 1099.